ETD Standards Meeting Agenda

The following is a draft agenda for the upcoming ETD standards meeting to be held on January 9th and 10th at OCLC in Dublin. There are two main topics that concern us. See the titles for each, the driving question, and proposed writing team (with initial chair’s names underlined):
    1. Metadata: What information regarding ETDs can we collect and share? (with writing team, possibly: Atkins, Bahne, Freire, Kapidakis)
    2. Encoding: How can we record this information? (with writing team, possibly: Espley, France, Maeda, Miller, Weibel)

To answer the first question, we will be discussing an "Interoperability Metadata Standard" for ETDs. This will be a standard outlining what information we can collect and share regarding our respective ETD collections. To answer the second question, we will be discussing an "Encoding Standard" to help us store metadata in a way that can be easily used by union databases and other collaborative efforts between ETD collections.

Our end goal is to produce a document detailing how to handle each of these questions. There will be two small groups of writers and editors working on each topic. Before the meeting, these groups will prepare a rough outline or working draft that will be the starting point for discussions.

Before the discussions begin, there will be a review of the work that has already been done in these areas as well as a review of a few possible models we might choose to adopt or adapt.

The discussions themselves will be open to the group at large, with careful records being kept by members of the smaller teams. After the first day of discussion, each of these teams will draft a document to be refined and finalized during the second day.

The overall process of developing a document for each of these topics goes as follows:
    1. Initial Draft of document by smaller team prior to meeting.
    2. Overview of topic for the larger group.
    3. Review of initial draft by the larger group.
    4. Revision of draft by smaller team.
    5. Review of revised draft by the larger group.
    6. Final Revision of draft by smaller team.
    7. Final Review of document by the larger group.
    8. Publication of final document on "standards" web site (http://www.ndltd.org/standards/metadata/) and/or other appropriate forums.

On the next two pages, you will find a timetable for this development work.

Tuesday, January 9th (9-5)

Time

Event

Notes

9:00-9:30

Meeting Agenda and Introduction of Attendees

Moderator(s): Ed Fox

9:30-10:15

Overview: Local Metadata Standards for ETDs and Previous Interoperability Efforts

Presenter(s): Nuno Freire

10:15-10:30

Morning Break

10:30-12:00

Review: Initial "Interoperability Metadata Standard" Draft

Moderator(s): Tony Atkins

12:00-1:00

Lunch

1:00-1:45

Overview: Dublin Core and Resource Description Format

Presenter(s): Stu Weibel and Eric Miller

1:45-2:15

Overview: XML and ETD Metadata

Presenter(s): Eric Miller and Tony Atkins

2:15-2:45

Overview: OAI (Open Archives Initiative)

Presenter(s): Ed Fox

2:45-3:00

Afternoon Break

3:00-4:30

Review: Initial "Encoding Standard" Draft

Moderator(s): Robert France

4:30-5:00

Daily Wrap-up

Moderator(s): Ed Fox

Evening

Revision: "Interoperability Metadata" and "Encoding" groups meet to revise drafts.

Wednesday, January 10th (9-5)

Time

Event

Notes

9:00-9:15

Recap of previous day.

Moderator(s): Ed Fox

9:15-10:30

Review: Revised draft of "Interoperability Metadata Standard"

Moderator(s): Tony Atkins

10:30-10:45

Morning Break

10:45-12:00

Review: Revised draft of "Encoding Standard"
Moderator(s): Robert France

12:00-1:00

Lunch

1:00-1:20

Presentation: UNESCO Guide

Presenter: Shalini Urs

Revision: "Interoperability Metadata" and "Encoding" groups meet to revise drafts, in parallel with the presentations.

1:20-1:40

Presentation: CORC

Presenter(s): Eric Childress

1:40-2:00

Presentation: VTLS Union Metadata Service for NDLTD

Presenter(s): John Espley

2:00-3:00

Final Review: "Interoperability Metadata Standard" document

Moderator(s): Tony Atkins

3:00-3:15

Afternoon Break

3:15-4:

Final Review: "Encoding Standard" document

Moderator(s): Robert France

4:15-5:00

Overall Wrap-up/Future directions

Moderator(s): Ed Fox